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The Process – Artist Call

Prospectus and Submission Form

Submission deadline is Friday, June 6, 2025, midnight

Artist Call,

Firehouse Gallery,

Season Exhibits,

Visual Arts

The Process

Prospectus

Theme

Create your painting, drawing, or sculpture and accompany it with a presentation of or a written explanation of your process. Take the viewer behind the scenes to understand how you took your piece from concept to creation.  You can use planning sketches, thumbnails, drawings in various stages, inspiration board, value studies, a journal page or photos showing the steps you took.  This exhibit will be limited to 30 entries to allow sufficient space for exhibiting a grouping of work.

Opening Reception

  • Thursday, July 10,  6-8PM
  • Additional small events such as artist talks or demos will be planned to take advantage of summer crowds and visitors.

 

Key Exhibit Items / Dates

  • Location: Firehouse Gallery (See map below) – for exhibit, opening reception, works intake and works pickup

  • Submissions Closed: Friday,  June 6, 2025  at midnight

  • Selection Notification:  3 – 5 Days following Submission Deadline, via email to the address on your submission form

  • Works Intake:  Fri  June 13, 4-6pm,  Sat June 14, 10-12pm

  • Gallery Hours:  Sat/Sun, July 12, 13, 19, 20   12-4PM

  • Works Pick Up: Sun July 20 4-6pm,  Mon June 30, 4-6 pm

Eligibility

  • Work must be original with the artist’s own concept and design.

  • Work must have been created in the past three years and not previously exhibited at the Milford Arts Council Galleries.

  • All media and styles are welcome, including but not limited to painting, drawing, sculpture, photography, mixed media, fiber, ceramics, glass, and digital art.

  • Not eligible: classwork, reproductions, video-art, AI generated works, giclee prints.

 

Submission Guidelines

  • Artists may submit a maximum of three artworks for consideration.

  • Entry fee: $20 1st work / $10 for each additional 1-2 works.

  • All submissions are accepted via our online form. The link to the form and instructions follow below.

  • All 2-dimensional works must be wired for hanging safely and securely from our walls, or they will not be accepted.
  • No clip frames, saw-tooth hangers, French cleats or brackets will be accepted.

  • Wire your 2D art as shown in the photo in this section.   Also see this website for best practices when wiring.

  • 3-dimensional works must be displayed in a safe and secure manner.
  • The Firehouse Gallery has a few pedestals, tables and tall display cases; Or you may bring your own.

  • Art work cannot exceed 32” in width, excluding frame.
  • No work can be over 20 pounds.

  • Watercolors, pastels, mixed media, graphics and photography must be framed and under glass or plexiglass.  Note that we also accept mounted work, wired unframed work, and framed work (like oils) with no glass.

 

Awards and Sales

Awards

    • Judge(s) select the award winners based upon their interpretation of the artist’s exploration of the theme, creativity, and artistic excellence.

    • Judge’s awards will be: First Place-$250, Second Place-$150, Third Place-$100

    • Award winners will be notified prior to the Opening Reception

    • The judge will announce the winners publicly at the Opening Reception

Sales

    • Sales will be handled by MAC staff. CT State tax applies to all sales.

    • MAC receives a 30% commission on all sales.

Jury Acceptance

  • The jury only considers work submitted by the deadline listed here and for those who have paid the entry fee.

  • Jury notifications are emailed to everyone who submitted work for consideration, whether accepted or not.

    • Notification emails are sent from visualarts@milfordarts.org.

    • We recommend that you add this address to your contacts list so that the notice does not go into spam or some other non-monitored folder.

    • These emails are sent to the address you enter on your submission form. Please check spelling.

  • The jury selects submitted works for acceptance based on expectations described in this prospectus – which may include theme, size, media, among others.

 

Delivering Your Work

  • Wire your 2D works securely and according to the best practices photo shown above.

  • Include two tags, taped to each submitted work, listing: Title, Artist,  & Price (NSF ok).

  • If shipping artwork to be hung in the exhibit, please include a prepaid return shipping label including any insurance coverage. Artwork will be packaged as safely as possible in the original shipping materials, unless other materials are provided

Online Submission Form / Instructions

  • Start the Form – Click the button below to open the submission form.

    • We use Google Forms to capture the data for the entry form. Google requires that you sign-in to your Google account for security purposes.

    • This sign-in is just to access the form. Once the form is open for entry, you will be asked to enter an email address. This email address is the one we will use to contact you about acceptance or any other details about the exhibit that might come up.

  • Section 1: Enter your contact information

    • Your email address is critical. Use one that you monitor often.
      Ensure you’ve spelled it correctly.

    • Include a phone number. We may call or text if we need to reach you quickly, or email fails.

  • Section 2: Upload images and details of your work

    • Note that photos are used for acceptance by the jury.

    • Both the picture and and measurements should include the entire display(if 3-D) or 2-D with frame.

    • File formats accepted: JPEG, PNG, HEIC (Apple)

    • Your photo file should be named in this format: LastName_FirstName_Number_Title.

    • Provide details about the work: Title, Medium, Size (including frame & matte), Price

    • Optional but very helpful to visitors and patrons, add your artist statement about the item.

  • Section 3: Terms of Entry / Disclaimers

    • Please read the Terms of Entry and all disclaimers thoroughly and carefully before submitting the form.

    • Submit the form.

    • A submission confirmation page will appear with payment links

  • Use the links on the confirmation page to pay for your submission(s).

    • There are three links. Use the one corresponding to the number of entries submitted – 1, 2 or 3 works.

Alternate Online Payment Links

If you did not pay your submission fee from the Submission Form confirmation page, you can pay your fees online at our website shopping cart.

Click the appropriate link for the number of items you submitted: 1, 2 or 3.

General Terms of Entry for MAC Exhibits

  • For juried exhibits, artwork is selected through a competitive process. Artists submit images and information for the artworks they hope will be selected by the juror.  A non-refundable fee, (required for many MAC exhibits), must be paid to be included in the jury selection process.

  • Reasonable care and precautions are taken for the safe custody of works of art deposited at MAC galleries. Works of art can, however, only be received in the gallery on condition that neither the MAC nor its staff shall be liable for any loss or damage to works of art, which might occur while they are in the gallery or in transit.

  • It is the responsibility of the artist to deliver accepted work(s) according to the specifications of the prospectus (media type, dimension limits, etc.) and to ensure that all works are properly and safely wired for hanging upon delivery to a MAC gallery. The MAC reserves the right to request complying changes or to reject the work(s) on delivery.

  • Deposited artwork that is not picked up within 30 days of scheduled artist pickup date will become property of the MAC.

  • The Milford Arts Council receives a 30% commission fee on all work sold through exhibits, please price accordingly.

Questions
Call 203-878-6647 (Tues-Fri) or email info@milfordarts.org.

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